So Studio – Terms & Conditions

Effective: 01/01/25

Welcome to So Studio.
These terms explain how we work with our clients and cover all projects unless we agree otherwise in writing.

1. Projects & Payment

Project scope

• Every project starts with a written proposal.
• It outlines what we’ll create, the timeline, and the cost.
• Work begins only once both sides have signed off.

Usage rights

• You get usage rights as described in your project agreement.
• This covers specific media, territories, and time periods.
• Anything beyond that requires discussion and may incur extra fees.

Payment

• Deposit: 50% of the project fee secures your project and shoot dates.
• Balance: due within 14 days of final delivery.
• Late payment: 10% monthly interest on outstanding balance.

Fixed fees

Quoted prices cover the agreed brief. Any production savings stay with So Studio.

Extra costs

Unexpected requests — extra edits, reshoots, or location changes — are billed separately after agreement.

Cancellations

Deposits are non-refundable. Once a project is confirmed, the client is responsible for the full project fee.

Revisions

Two rounds of edits included. Extra rounds are charged separately.

2. Ownership & Portfolio

Deliverables

Full usage rights are yours once final payment is made. Raw or working files remain So Studio’s unless otherwise agreed.

Portfolio use

We may feature your project in our portfolio, website, or social channels. Let us know if you’d prefer us not to.

3. Responsibilities

Compliance

All work complies with UK laws and industry regulations.

Client materials

Anything provided (logos, images, products, music) must be free from third-party claims.

Feedback

Please provide consolidated feedback within two weeks of delivery to keep the project on schedule.

4. Confidentiality & Data

Both parties agree to handle information with care. We comply with UK data laws, including GDPR. Any special data requirements will be detailed in your project agreement.

5. Insurance

Each party is responsible for their own insurance. Proof can be requested at any time.

6. Force Majeure

So Studio is not liable for delays caused by events beyond our control. This includes fire, flood, strikes, power outages, pandemics, and government restrictions. We’ll work together to adjust timelines and find solutions.

7. Artificial Intelligence

• Only the rights in your project agreement are yours.
• You cannot use our images or materials to train AI systems, generate imagery, or replicate our style without our explicit written permission.
• You also cannot authorise anyone else to do this without permission.

8. General Terms

Assignment

Neither party may transfer obligations without written consent.

Disputes

If issues arise, we’ll try to resolve them together. If unresolved within 30 days, legal action may be taken.

Amendments

Any changes must be agreed in writing.

Governing law

UK law applies. Disputes fall under English courts.

Entire agreement

These terms represent the full understanding between us unless overridden by a separate signed contract.

Contact

Questions? Email us at: hello@so-studio.productions